2025 - 2026 Board Member Roles

President 

• Role: Leads the PTA and oversees all activities and operations.

• Responsibilities:

  • Presides over all meetings.

  • Acts as the liaison between the PTA and school administration.

  • Coordinates board and committee work to align with PTA goals.

  • Ensures compliance with PTA bylaws and state/national guidelines.

1st Vice President (Programs/Support Chair) 

• Role: Assists the President and may lead specific programs or initiatives.

• Responsibilities:

  • Fills in for the President when needed.

  • Oversees school programs, family events, or enrichment opportunities.

  • Helps with calendar planning and project coordination.

Secretary

• Role: Maintains official records and documentation.

• Responsibilities:

  • Takes and distributes meeting minutes.

  • Keeps a record of attendance and decisions.

  • Maintains and organizes PTA files, bylaws, and correspondence.

Treasurer

• Role: Manages the PTA’s finances.

• Responsibilities:

  • Maintains detailed financial records and bank accounts.

  • Prepares and presents monthly financial reports.

  • Develops the annual budget with input from the board.

  • Files required tax forms and works with an auditor if needed.

VP Fundraising

• Role: Plans and manages all fundraising efforts.

• Responsibilities:

  • Coordinates major fundraising events including spirit nights, spiritwear, chocolate sales, carnival, penguin patch and Colt Challenge

  • Secures sponsorships or donations from local businesses.

  • Tracks income and works with the Treasurer to ensure proper use of funds.

VP Volunteers

• Role: Recruits, schedules, and manages volunteers for onsite events along with grade level and room reps.

• Responsibilities:

  • Builds a database of volunteers and their skills/interests.

  • Creates volunteer sign-ups for events.

  • Communicates needs and thanks to volunteers throughout the year.

VP Membership Chair

• Role: Grows and maintains PTA membership.

• Responsibilities:

  • Organizes membership drives and registration efforts.

  • Tracks members and provides updates to the board.

  • Promotes PTA benefits to encourage involvement.

VP Communications

• Role: Ensures clear, consistent messaging across all platforms.

• Responsibilities:

  • Manages PTA social media, website, and emails.

  • Creates monthly newsletters and digital updates.

  • Collaborates with school staff to coordinate communication.

VP Hospitality

• Role: Makes PTA and school events warm and welcoming.

• Responsibilities:

  • Plans teacher/staff appreciation meals and celebrations.

  • Coordinates food, decor, and setup for events and meetings.

  • Sends welcome or thank-you notes to staff/families as needed.

Carnival Chair

• Role: Leads the annual Fall School Carnival 

• Responsibilities:

  • Creates timeline

  • Coordinates logistics for food, decor, and setup for the event

Food Pantry Chair

• Role: Coordinating food deliveries and distribution to the community

• Responsibilities:

  • Manages volunteers on distribution day

  • Partners with Tarrant County Food Bank for delivery of goods